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Fortunately, you can designate access to a G Suite mail account to anyone else on your domain. The account Executor will need access to any pending correspondence in the departing userвЂ™s mailbox, especially if the departure was sudden or occurred on less than friendly terms. Delegate Access to the Departing UserвЂ™s E-mail Be sure to enable the auto-responder for recipients both inside and outside your domain. (Likely this will be the aforementioned Executor). Log into the departing userвЂ™s account with the new password, then set up the vacation auto-responder to inform correspondents that the user is no longer with your organization, and to identify to whom they should direct all future inquiries. Set Up the Departing UserвЂ™s Vacation Auto-Responder (In many cases, the Domain Administrator and the Executor are one in the same, so you may be giving all these permissions to yourself.) 4. Identify that employee, as he or she will become the Executor of the data in the departed account, transferring or responding to it as needed. Someone at your organization is going to inherit the departing userвЂ™s responsibilities, and thus their data-at least in the short run.

Tip: To do this from the Google Admin console: at the top right, click Open, and under Tools, click data export.

To export your userвЂ™s data, Google recommends the following: This preserves the data in the userвЂ™s core G Suite-Gmail, Contacts, Calendar, Drive and Sites- as it was before the deprovisioning process, maintaining records-retention compliance and ensuring no vital data is lost.

Download a Snapshot of the User Account for SafekeepingДownloading the complete contents of a user account to an offline file is a best practice before altering or deleting the account. After selecting a new password, be sure to click the Reset Sign-In Cookies link to end any logged-in sessions the departing user may still be running.

#Log into google business password#

You can change the userвЂ™s password from the Users & Organization Tab in your Control Panel.

#Log into google business verification#

(If the account has 2-Step Verification installed, youвЂ™ll need to disable it, too.) Second, it allows you, the admin, to log into that account to perform any changes or data transfers not possible from the G Suite Administrator Control Panel.

First, it locks the user out of the account, preventing any post-departure access ( malicious or otherwise). Change the Departing UserвЂ™s PasswordД¬hanging the departing userвЂ™s password accomplishes two goals. G Suite domain administrators can square that circle with these simple deprovisioning steps.

Preserve all the data in the user account in the event that the data is still needed.

#Log into google business license#

Delete the user account to recover the annual seat license fee.When the time comes to remove a user from a G Suite domain, administrators are faced with two apparently mutually exclusive goals: